Reserve a Room

    Date of Reservation:

    Starting Time (including setting up): Ending Time (including cleaning up):

    First Name: Last Name:

    What organization or business do you represent?:

    (List "personal use" if you don't represent an organization or business.)

    Group Type: OrganizationBusinessPersonal
    (For-profit (business) and personal use of the Lower Level Conference Center carries a flat fee of $25 including access to the adjacent kitchen. All other rooms may be used at no cost although donations are always accepted for use of library facilities.)

    Library Card #:
    If a person is making a room reservation for use by either a group or individual and that person has a Seward Library account, the account must be in good standing. If the person does not have a Seward Library account, personal information will be collected to be used in case of damage done, items left at the library, etc. This personal information will not be kept on file and will only be used by the library if needed.


    Phone #:

    Which space do you want to use? (Please choose one.)

    Main Level Conference Room
    There is a large wooden table on the south end of the room with 12 leather chairs. If you will need additional tables and chairs, please answer the questions below.
    How many additional tables do you need? (Each seats 2 comfortably.)
    Approximately how many additional chairs do you need?
    What A/V supplies* to you need**?
    ProjectorWireless Lapel MicWireless Handheld Mic
    *If are using the projector to show a movie, the movie MUST fall under our licensing agreement. Contact the library to learn more.
    **The updated A/V system connection is by an HDMI cable. An adapter may be needed to connect your device. Contact the library for more details.
    Do you need a stand for a projector? Yes
    Do you need markers for the white board? Yes

    Main Level Heritage Room
    If you are using the Heritage Room your ending time must be 15 minutes before the library closes.

    Main Level Technology Lab
    Reservations for the Technology Room must be received by the 20th of the month preceding the event.
    NO food or drink is allowed in the Technology Room.
    Do you need markers for the white board? Yes

    Lower Level Conference Center
    The Conference Center seats 88 with luncheon tables or 60-84 with straight tables.
    How many oval luncheon tables do you need? (Each seats 8, although 6 is more comfortable.)
    How many straight tables do you need? (Each seats 2 comfortably.)
    Approximately how many chairs do you need?
    Do you need markers for the white board? Yes
    What A/V supplies to you need?
    ProjectorSound SystemWireless Lapel MicWireless Handheld Mic
    Do you need access to the kitchen? Yes
    What kitchen supplies do you need? Coffee MakersSilverwarePlatesGlassesMugs
    Other kitchen supplies requested:

    Lower Level Meeting Room
    Do you need markers for the white board? Yes

    Please indicate that you agree to abide by the following policies by checking the boxes below.

    Groups authorized to use library meeting rooms must not discriminate against persons in regard to race, age, color, national origin, gender or physical challenges and are responsible for meeting ADA requirements.

    No meetings or programs may be restricted through tuition or admission fees without prior consent from the Library Director or Board President, and all such meetings or programs must offer waivers for individuals who cannot pay such cost.

    I agree to abide by all other meeting room policies found here.

    Comments or Questions: (optional)

    Please remember:

    • We must be notified of cancellations at least 24 hours before the scheduled meeting.
    • Library staff are not responsible for setting up or taking down room furniture.
    • You are required to clean up after your meeting and return the room to the condition in which it was found.

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